Payment Request for Non-employee
Submission Guidelines & Process Flow
🔗 Access Non-employee Payment System
Go to HRIS Non-employee Payment Portal →Access the System & Prepare Documents
Begin your payment request by accessing the HRIS system and preparing all required documentation.
- Access HRIS using your email credentials
- Navigate to the Payment Request for Non-employee section
- Prepare and upload required documents:
- Valid contract/agreement (PDF format)
- Government-issued ID (KTP/Passport)
- Tax ID (NPWP) if applicable
- Any other supporting documents
Complete Activity Report & Payment Details
Provide detailed information about your work activities and payment information based on your contract type.
- For Timesheet-based Contracts (Part-time/Full-time):
- Fill in the Activity Record for days 1-31
- Add detailed activity descriptions for each working period
- Specify the number of hours worked per day
- Ensure activities align with your contract scope
- For Output/Deliverable-based Contracts:
- Submit deliverables or output report as per contract
- Provide progress report if milestone-based
- Include evidence of completed deliverables
- Attach any required supporting documentation
- Enter payment information:
- Bank name and account number
- Account holder name (must match your ID)
- Tax calculation (automatically computed based on rate)
- Review claim summary:
- Verify contract details and payment amount
- Check calculation based on your contract type
- Confirm tax deductions as per regulations
Submit for Parallel Approval Process
Once submitted, your request enters a parallel approval workflow that must be completed within 3 business days.
- Click “Submit Payment Request” button
- System generates unique Document ID for tracking
- Automatic notifications sent to all approvers simultaneously
- You’ll receive email confirmation of submission
Receive Approval & Payment Processing
After all approvals are complete, you’ll receive confirmation and payment will be processed.
- Receive approval notification via email with:
- Official payment approval receipt (digitally signed)
- Approval timestamps from all parties
- Payment processing reference number
- Finance department initiates payment transfer
- Payment typically processed within 2-3 business days after approval
- Receive payment confirmation and e-receipt
Approval Workflow Process
Processing Timeline: Maximum 3 Business Days
All three approval processes run simultaneously (in parallel) to ensure efficient processing
Non-employee Submission
Complete and submit payment request with all required documents
Finance & Admin
Verify payment details & tax calculations
HR Officer
Validate contract & deliverables
Supervisor
Approve activities & deliverables
Finance Officer
Verify all documents, calculations, and process the payment
Important Notes & Requirements
- Ensure all activity descriptions are detailed and specific to avoid delays
- Contract number must be valid and match HRIS records
- Bank account must be in non-employee’s name as per contract
- Tax calculations follow Indonesian tax regulations (Norma Dasar Pengenaan Pajak)
- Submit requests by the 1st of each month for timely processing
- Keep digital copies of all submitted documents for your records
- Document ID will be required for any follow-up inquiries
Need Assistance?
For questions about your payment request, please contact:
📧 HR Department: [email protected]